MS OutlookBoydTech Hosting comes with email accounts.  This article will describe how to set up email on Microsoft Outlook.  Outlook 2010 is used in the screen shots below.  The same screenshots apply to Outlook 2007.

What you will need:

Your new email address and password.

A copy of Microsoft Office/Outlook 2007 or 2010.

 

Step 1 – Access Account Settings

From the File menu (outlook 2010) or the Tools menu (outlook 2007) select Account Settings.

Select “New…” as shown below.

SetupClientEmail-AccountSettings

 

Step 2 – Basic Information

Enter your Name, Email Address and password.

Select “Manually configure server settings or additional server types”.

Click Next.

setupEmailClient-NewAccount1

 

Step 3 – Choose Service

Select Internet E-mail from the list.

Click Next

setupEmailClient-ChooseService

 

Step 4 – Internet Email Settings

Some information on this screen will appear automatically.

User Information

  • Verify Your name, and Email address.
  • Your name is the name that will appear when you send someone an email. Use your full name.  for example: John Smith, instead of jsmith.

Server Information

  • Account Type: POP3
  • Incoming Mail Server: mail.YourDomain.com
  • Outgoing Mail Server (SMTP): mail.YourDomain.com
  • * your domain is your website name, for example ours would be: mail.boydtechdesign.com

Login Information

Click the “More Settings…” button

setupEmailClient-InternetEmailSettings

 

Step 5 – More Settings – Outgoing Server

When the More Setting dialog box appears, click Outgoing Server

  • Put a check in “My outgoing server (SMTP) requires authentication”
  • Select “Use same settings as my incoming mail server

Click on the “Advanced Tab

setupEmailClient-MoreSettings-OutgoingServer

Step 6 – More Settings – Advanced Tab

Server Port Numbers

  • Incoming server (POP3): 110 – this should be the default
  • Outgoing server (SMTP): 26 – you will likely have to change this from the default of 25

Delivery

  • Select the delivery options you prefer.  If you are going to use web mail a lot we recommend keeping mail on the server.  If you exclusively use outlook then delete mail.  Keeping mail on the server also allows you to connect from a phone or tablet to receive mail.  We like to check [Leave Messages On Server] and [Remove from server when deleted from ‘Delete Items’].  These options allow us to get mail to the web, phones, and tablets, while still allowing us to clean out our inboxes.

Click the OK button

setupEmailClient-MoreSettings-Advanced

 

Step 7 – Click Next Finish

You will return to the Internet Email Setting Dialog box

Notice there is a check in the “Test Account Settings by click the Next Button”.  You can leave this checked.  It will test your work and verify you can connect to mail.  Alternately you can test by click the [Test Account Settings…] button

Click the Next Button

setupEmailClient-ClickNextToFinish

 

 Step 8 – Click Finish

Congratulations.  You are done.

setupEmailClient-ClickFinishToFinish

 

More Information

Your new email address will appear in the list of E-Mail Accounts.

If you had an old email account from a previous server you may delete that one now.

You can set any address as the Default, by click on the address and pressing the [Set as Default] button

Using Multiple Accounts

You may also add additional email addresses to your outlook.  For example if your company uses email addresses such as Sales, or Info, you can configure Outlook to read these emails too.  Multiple outlook users can pop mail from the same account.  This way your sales team can all view the sales email messages.

Using Folders

Outlook can support the use of folder to organize your mail.  You can set certain email accounts to deliver mail to certain folders.  For example, all your Sales emails could be routed to a sales folder automatically.

SetupEmailClent-Finish

 

 

Still need more help?  Give us a call at 865-824-3362.

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